When planning an event, one of the most important things to organise is equipment hire.
Successful event management means navigating your way through the many different types of equipment available. It also requires an understanding that your equipment needs will likely differ depending on the event in question.
If you have never handled this as part of the event planning process, it can be easy to miss things or make errors, creating issues that are not easy to fix on the day.
At Excel Hire, we have decades of industry experience behind us and can support you to plan and book exactly what you need to make your event successful.
In this guide, we’ll look at how to avoid the most common event mistakes people make when arranging equipment rental.
Equipment Hire – Common Mistakes To Avoid
Not Doing Proper Research
This is one of the biggest mistakes people make when hiring equipment. By not doing their research, people often end up overpaying for equipment or renting equipment unsuitable for their needs.
Not only does this negatively impact your overall event budget, but it can see you left without the necessary equipment to run the event properly.
Failing To Compare Quotes From Multiple Companies
This is another common event hire mistake. By not getting multiple quotes, people often end up overpaying for equipment.
Once you’ve pinpointed exactly what you need, we suggest comparing a minimum of three separate quotes from multiple companies.
This will help you ensure that you’re getting the best possible price and could give you leverage to negotiate an even better deal.
Not Reading Reviews
By not reading reviews, people often end up renting equipment from companies with poor reputations.
Making this mistake could see you left in the lurch with equipment either not arriving as agreed, being delivered in poor condition or not working at all.
Always look on social media, Google and other sites to see what kind of feedback a company has from previous customers. This will help you get a sense of their reputation and customer service.
Forgetting To Ask About Delivery & Pickup
This can lead to huge problems on the day of the event and a lot of unnecessary stress.
By not asking about delivery and pickup, people often end up having to pick up and drop off equipment themselves, which can be time-consuming and inconvenient.
Be sure to confirm delivery and pick-up at your event location are included. Check all times and logistics involved and ensure these will not impede the smooth running of your schedule.
Not Getting Everything In Writing
Always read the contract provided in detail. This can help to avoid problems if there are any misunderstandings or problems down the road.
Your contract should list all equipment being hired, delivery and pick-up times, event location, pricing and other important information.
It is a good idea to re-read the contract in the weeks leading up to the event to double-check all details and reconfirm anything as needed.
Work With The Event Hire Experts
If you’re still feeling a little lost and could benefit from some professional guidance, Excel Hire is here to help.
Our knowledgeable team members are highly skilled at determining exactly what you will need for your event and understanding your target budget. We walk you through every aspect of your hire and make sure no mistakes are made during this process.
Committed to exceptional outcomes and customer service, we guarantee equipment of the highest quality and offer a dedicated contact for the duration of your hire.
Experience Brisbane’s leading event equipment hire solution, call Excel Event Hire today at 07 3217 3217.